Effective Date: February 11, 2022

Last Updated: January 01, 2024

This Notice contains disclosures required by the California Consumer Privacy Act (“CCPA”) about the collection and use of your Personal Information. Upon request, this notice can be made available in alternative formats such as large print. Please contact privacy@apercen.com to request an alternative format.
This Notice describes the categories of Personal Information that Apercen Partners LLC (“we” or “us” or “our”) collects about California residents who apply or are recruited for a job with us, and the purposes for which we use that information.
For the purposes of this Notice, “Personal Information” has the meaning given in the California Consumer Privacy Act of 2018 but excludes information exempted from the CCPA’s scope.

This Notice does not create or form part of any contract for employment or otherwise.
Information we may collect about candidates: The categories of personal information we may collect and process during the application and recruitment process include:

• Contact information, such as: home address, telephone number, and email address;
• Professional or employment-related information, such as: your job application, resume or CV, cover letter, references, education history, work history, whether you are subject to prior employer obligations, and information that referrers provide about you;
• Professional qualifications, such as: licenses, permits, memberships, and certifications;
• Information from the application process, such as: any phone-screens, interviews, and evaluations;
• Employment eligibility, such as: immigration status and other information that would allow us to verify your employment eligibility;
• Biographical information, such as: name, gender, race, date of birth, professional history, references, language proficiencies, education details, and information you make publicly available through job search, career networking sites, or social media platforms;
• Job preferences, such as: desired position and compensation, location preferences and willingness to relocate;
• Background check information, such as: information necessary to complete background, credit, and/or other checks when permitted by law, and information received during these checks;
• Characteristics of protected classifications under California or federal law, such as: accommodation information impacting protected characteristics (e.g., disability accommodation), where accommodation is requested by applicant;
• Electronic, visual, or similar information, such as: from security cameras in our offices;
• Internet or other electronic network information, such as: your IP address, the approximate geolocation of the IP address, and interactions with our sites and job portals. If using the iCIMS mobile app this includes device information such as the type of device you use, operating system version, and the device identifier (“UDID”); and
• Other information you provide to us.

Providing personal information to us is voluntary. However, if you do not provide sufficient information, we may be unable to consider your application or, if you are hired, your subsequent promotion, transfer or relocation.

In certain cases, we may ask you for additional information for purposes of complying with applicable laws. We may also inquire about criminal records. We will do so only where permitted by applicable law.

Sources of personal information:

We collect personal information from you when you apply for a job and throughout the job application or recruitment process. We may also collect your personal information from other sources and combine it with the personal information you provide us. For example, we may collect your personal information from:

• Job board websites you may use to apply for a job with us;
• Prior employers that provide us with employment references;
• Professional references that you authorize us to contact;
• Pre-employment screening services, such as background check providers (where permitted by law);
• Employment agencies and recruiters;
• Your educational institutions;
• Your public social media profile or other publicly available sources;

Purposes for which we use personal information:

We may use the categories of personal information above for the following purposes:

• Recruiting, interviewing and evaluating job candidates;
• Conducting background checks and other pre-employment screening (where permitted by law);
• Accommodating disabilities or health conditions;
• Communicating with you regarding your candidacy, opportunities with us or about the iCIMS Careers Site and any changes to applicable terms or policies;
• Complying with or monitoring compliance with legal and other requirements, such as reporting and equal opportunities monitoring requirements, where applicable;
• Complying with internal policies and procedures;
• Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity.
• To fulfill or meet the reason for which the information was provided to us by the job applicant;
• Complying with lawful requests and legal process, such as responding to subpoenas or requests from government authorities;
• Exercise or defend the legal rights of Apercen and its employees, affiliates, customers, contractors, and agents.